Peachtree City BMX Parents Association 2013 By-Laws

Article I Name

Section 1. The name of this organization shall be: Peachtree City BMX Parents Association Inc. and shall be referred to as the Association in the following articles.

Article II Purpose

Section 1. The Association is a branch of USABMX and will act in such a manner as to further the policies and purposes of the USABMX whilst complying with the Peachtree City Land Use agreement.

Section 2. The Association will promote the sport of BMX (Bicycle Motocross). This shall include teaching youth good sportsmanship and respect for other competitors, to teach proper bicycle safety, and to make BMX a family activity that involves youth and parents in a well-organized program.

Section 3. The Association will establish, at its regularly scheduled meetings, the manner in which William L Davis BMX track will be conducted.

Section 4. The Association will meet and render decisions which it deems necessary to operate an organized program within Peachtree City and in so doing no member of the Association, either voting or otherwise, shall be personally or otherwise liable for any of the debts, liabilities and/or obligations of the Association.

Article III Membership

Section 1. An Association member shall be defined as follows: Any person who is active in BMX, without regard to race, color, sex, creed or national origin.

Article IV Voting Membership

Section 1. An Association voting member shall be defined as follows: Any Association member age eighteen (18) or older from the state of Georgia. However, to become a voting member, one must attend 50% of meetings in the current calendar year.

Section 2. Each voting member will be entitled to cast one vote at all Association meetings.

Article V Association Officers

Section 1. The Association Officers shall be defined as follows: A President, a Secretary, a Treasurer, and a Track Director, preferably a Fayette County resident.

Article VI Election of Officers

Section 1. The Association will hold the election of officers at the October meeting.

Section 2. Nominations shall be accepted from the floor at the September meeting only.

Section 3. Candidates must be present or have a written letter with their desire in order to be nominated.

Section 4. Candidates who have been nominated shall be given the opportunity at the election meeting to present their qualifications to the Association.

Section 5. The election of Officers shall be by secret ballot with the office going to the candidate receiving 50% plus 1 of the votes from the voting members.

Section 6. Vacancies in office shall be filled by nomination from the floor. The candidate receiving 50% plus 1 of the votes from the voting members present at a meeting held by a quorum shall assume the vacant office immediately.

Section 7. Any Officer may be removed from office by a two-thirds vote of the voting members at a regular or special meeting in which a quorum has been met.

Article VII Duties of Officers

As a requirement by the Peachtree City Recreational Department, all elected officials must complete and pass a yearly background check. This is a volunteer background check conducted by the Fayette Sheriff’s office and if there is a fee for this service, the Association will re-imburse the applicant.

Section 1. The President shall be elected to a term of one (1) year, which shall run from January 1 to December 31. The President shall preside at any and all regular and special meetings, be a liaison for the Association to the Peachtree City Recreation Department, be a liaison for the Association to the Georgia - State series committee, appoint temporary committees, and be responsible for interpretation of all USABMX rules and policies of the Association.

Section 2. The Secretary shall be elected to a term of one (1) year, which shall run from January 1 to December 31. The Secretary shall record the roll call and the minutes of all Association meetings..

Section 3. The Treasurer shall be elected to a term of one (1) year, which shall run from January 1 to December 31. The Treasurer shall be responsible for registration and concession start up cash. The Treasurer along with one other Officer of the Association shall count, record and signoff on all monies immediately following events. The Treasurer shall collect and

disburse all funds, ensure that all checks are signed by two (2) authorized Officers (the signing Officers cannot be from the same family). The Treasurer shall maintain good order of financial records, and present a financial report at all regular meetings. The financial report must be available to the webmaster no later than the 5th of every month for publication on the website. The treasurer shall deposit all monies in the bank the first business day after each event. Should the treasurer be unable to do so any elected board member may make the deposit. The treasurer must have the Profit and Loss Statement, budget and proposed expenses for each year ready by January 04 for presentation to the Peachtree City Parks and Recreation Department the second week of January.

Section 4. The Track Director shall be elected to a term of one (1) year, which shall run from January 1 to December 31. The Track Director shall be responsible for the maintenance of William L Davis BMX track, the workings of the starting gate and the placement of all the sponsor banners. The Track Director shall also be responsible for the year’s race schedule and be the Association’s liaison to USABMX. The Track Director is expected to attend the Sanction's Competition Congress and will be re-imbursed for their accomodation and conference registration fee. If the track Director is unable to attend, he may nominate a representative who would be entitled to claim the same expenses.

Section 5. Board Members must attend 80% of all meetings. Any excused absence must be given to the Track President 24 hours prior to the meeting.

Article VIII Meetings

Section 1. Regular meetings of the Association will be held at the meeting room adjacent to the concession stand at the BMX track.

Section 2. There shall be at least twelve (12) regular meetings of the Association during a calendar year, preferably once a month. During the local race season, the regular meeting will be held 20 minutes after the first race of every month. In December, January and February, the regular meeting will be held at 9am on the third Saturday of the month.

Section 3. Special meetings of the Association may be called by any one Association Officer with at least three (3) days notice being given to the Association’s voting members.

Section 4. The regular meetings of the Association must consist of the following agenda:

a. Roll Call

b. Minutes of the previous meeting

c. Financial report

d. Old business

e. Committee reports if applicable

f. New business

g. Other

h. Adjournment

Article IX Committees

Section 1. Committees shall be formed as necessary, but not limited to the safety of USABMX members, the improvement of William L Davis BMX track, the promotion of USABMX BMX at large as well as Peachtree City BMX, and the sponsorship of Peachtree City BMX.

Section 2. Committees shall consist of Association members.

Section 3. Committees shall be approved by the Association and must present progress reports at all regular meetings of the Association.

Article X Amendments

Section 1. These By-Laws may be amended by the following procedures:

a. Thirty (30) days written notification of the proposed changes given to the Officers of the Association and the Association’s voting members.

b. Proposed changes can be accepted with the approval of 50% plus 1 of the Association’s voting members present at a properly called meeting in which a quorum is present.