Peachtree City BMX Parents Association

2009 By-Laws

Article I

Name

Section 1.†††††††† The name of this organization shall be:Peachtree City BMX

Parents Association Inc. and shall be referred to as the Association in the

following articles.

Article II

Purpose

Section 1.†††††††† The Association is a branch of the National Bicycle League

(NBL) and will act in such a manner as to further the policies and purposes of

the NBL.

Section 2.†††††††† The Association will promote the sport of BMX (Bicycle

Motocross).This shall include teaching youth good sportsmanship and respect

for other competitors, to teach proper bicycle safety, and to make BMX a family

activity that involves youth and parents in a well-organized program.

Section 3.††††† †††The Association will establish, at its regularly scheduled

meetings, the manner in which William L Davis BMX track will be conducted.

Section 4.†††††††† The Association will meet and render decisions which it deems

necessary to operate an organized program within Peachtree City and in so doing

no member of the Association, either voting or otherwise, shall be personally or

otherwise liable for any of the debts, liabilities and/or obligations of the

Association.

Article III

Membership

Section 1.†††††††† An Association member shall be defined as follows: Any person

who is active in BMX, without regard to race, color, sex, creed or national

origin.

Article IV

Voting Membership

Section 1.†††††††† An Association voting member shall be defined as follows:

Any Association member age eighteen (18) or older from the state of Georgia.

However, to become a voting member, one must attend two consecutive meetings.

To maintain voting status, a member shall not be absent for more than one

consecutive meeting.

Section 2.†††††††† Each voting member will be entitled to cast one vote at all

Association meetings.

 

 

Article V

Association Officers

Section 1.†††††††† The Association Officers shall be defined as follows:A

President,a Secretary, a Treasurer, and a Track Director,

preferably a Fayette County resident.

 

 

Article VI

Election of Officers

Section 1.†††††††† The Association will hold the election of officers at the

October meeting.

Section 2.†††††††† Nominations shall be accepted from the floor at the September

meeting only.

Section 3.†††††††† Candidates must be present or have a written letter with

their desire in order to be nominated.

Section 4.†††††††† Candidates who have been nominated shall be given the

opportunity at the election meeting to present their qualifications to the

Association.

Section 5.†††††††† The election of Officers shall be by secret ballot with the

office going to the candidate receiving 50% plus 1 of the votes from the voting

members.

Section 6.†††††††† Vacancies in office shall be filled by nomination from the

floor.The candidate receiving 50% plus 1 of the votes from the voting members

present at a meeting held by a quorum shall assume the vacant office

immediately.

Section 7.†††††††† Any Officer may be removed from office by a two-thirds vote

of the voting members at a regular or special meeting in which a quorum has been

met.

 

 

 

 

 

 

 

 

 

 

 

 

Article VII

Duties of Officers

 

As a requirement by the Peachtree City Recreational Department, all elected officials must complete and passa yearly background check. This is a volunteer background check conducted by the Fayette Sheriffís office and there is no fee for this service.

Section 1.†††††††† The President shall be elected to a term of one (1) year,

which shall run from January 1 to December 31.The President shall preside at

any and all regular and special meetings, be a liaison for the Association to

the Peachtree City Recreation Department, be a liaison for the Association to

the Georgia NBL State Association, appoint temporary committees, and be

responsible for interpretation of all NBL rules and policies of the Association.

 

Section 2.†††††††† The Secretary shall be elected to a term of one (1) year,

which shall run from January 1 to December 31.The Secretary shall record the

roll call and the minutes of all Association meetings..

Section 3.†††††††† The Treasurer shall be elected to a term of one (1) year,

which shall run from January 1 to December 31.The Treasurer shall be

responsible for registration and concession start up cash.The Treasurer along

with one other Officer of the Association shall count, record and signoff on all

monies immediately following the event.The Treasurer shall collect and

disburse all funds, ensure that all checks are signed by two (2) authorized

Officers (the signing Officers cannot be from the same family).†† The Treasurer

shall maintain good order of financial records, and present a financial report

at all regular meetings. The financial report must be available to the webmaster no later than the 5th of every month for publication on the website.

††††††††††††††††††††††††† The treasurer shall deposit all monies in the bank the first business day after each race.Should the treasurer be unable to do so any elected board member may make the deposit.The treasurer must have the Profit and Loss Statement, budget and proposed expenses for each year ready by January 04 for presentation to the Peachtree City Parks and Recreation Department the second week of January.

Section 4.†††††††† The Track Director shall be elected to a term of one (1)

year, which shall run from January 1 to December 31.The Track Director shall

be responsible for the maintenance of William L Davis BMX track, the workings of

the starting gate and the placement of all the sponsor banners.The Track

Director shall also be responsible for the yearís race schedule and be the

Associationís liaison to the NBL. The Track Director is expected to attend the

NBL's Competition Congress and will be re-imbursed for their acommodation and

conference registration fee. If the track Director is unable to attend, he may

nominate a representative who would be entitled to claim the same expenses.

 

Section 5. ††Board Members must attend 80% of all meetings. Any excused absence must be given to the Track President 24 hours prior to the meeting.

Article VIII

Meetings

Section 1.†††††††† Regular meetings of the Association will be held at the meeting room adjacent to the concession stand at the BMX track.

 

Section 2.†††††††† There shall be at least twelve (12) regular meetings of the

Association during a calendar year, preferably once a month. During the local

race season, the regular meeting will be held 30 minutes after the first race of

every month. In December, January and February, the regular meeting will be held

at 9am on the third Saturday of the month.

Section 3.†††††††† Special meetings of the Association may be called by any one

Association Officer with at least three (3) days notice being given to the

Associationís voting members.

Section 4.†††††††† The regular meetings of the Association must consist of the

following agenda:

a.†††††††††††††††††† Roll Call

b.††††††††††††††††† Minutes of the previous meeting

c.†††††††††††††††††† Financial report

d.††††††††††††††††† Old business

e.†††††††††††††††††† Committee reports if applicable

f.††††††††††††††††††† New business

g.†††††††††††††††††† Other

h.†††††††††††††††††† Adjournment

Article IX

Committees

Section 1.†††††††† Committees shall be formed as necessary, but not limited to

the safety of NBL members, the improvement of William L Davis BMX track, the

promotion of NBL BMX at large as well as Peachtree City BMX, and the sponsorship

of Peachtree City BMX.

Section 2.†††††††† Committees shall consist of Association members.

Section 3.†††††††† Committees shall be approved by the Association and must

present progress reports at all regular meetings of the Association.

Article X

Amendments

Section 1.†††††††† These By-Laws may be amended by the following procedures:

a.†††††††††††††††††† Thirty (30) days written notification of the proposed

changes given to the Officers of the Association and the Associationís voting

members.

b.††††††††††††††††† Proposed changes can be accepted with the approval of 50%

plus 1 of the Associationís voting members present at a properly called meeting

in which a quorum is present.