Peachtree City BMX Parents Association

2005 By-Laws

 

 

 

Article I

Name

 

Section 1.†††††††† The name of this organization shall be:Peachtree City BMX Parents Association Inc. and shall be referred to as the Association in the following articles.

 

 

Article II

Purpose

 

Section 1.†††††††† The Association is a branch of the National Bicycle League (NBL) and will act in such a manner as to further the policies and purposes of the NBL.

 

Section 2.†††††††† The Association will promote the sport of BMX (Bicycle Motocross).This shall include teaching youth good sportsmanship and respect for other competitors, to teach proper bicycle safety, and to make BMX a family activity that involves youth and parents in a well-organized program.

 

Section 3.†††††††† The Association will establish, at its regularly scheduled meetings, the manner in which William L Davis BMX track will be conducted.

 

Section 4.†††††††† The Association will meet and render decisions which it deems necessary to operate an organized program within Peachtree City and in so doing no member of the Association, either voting or otherwise, shall be personally or otherwise liable for any of the debts, liabilities and/or obligations of the Association.

 

 

Article III

Membership

 

Section 1.†††††††† An Association member shall be defined as follows: Any person who is active in BMX, without regard to race, color, sex, creed or national origin.

 

 

Article IV

Voting Membership

 

Section 1.†††††††† An Association voting member shall be defined as follows:Any Association member age eighteen (18) or older from the state of Georgia.However, to become a voting member, one must attend two consecutive meetings.To maintain voting status, a member shall not be absent for more than one consecutive meeting.

 

Section 2.†††††††† Each voting member will be entitled to cast one vote at all Association meetings.

 

Article V

Association Officers

 

Section 1.†††††††† The Association Officers shall be defined as follows:A President, a Vice President, a Secretary, a Treasurer, and a Track Director, preferably a Fayette County resident.

 

 

Article VI

Election of Officers

 

Section 1.†††††††† The Association will hold the election of officers at the October meeting.

 

Section 2.†††††††† Nominations shall be accepted from the floor at the September meeting only.

 

Section 3.†††††††† Candidates must be present or have a written letter with their desire in order to be nominated.

 

Section 4.†††††††† Candidates who have been nominated shall be given the opportunity at the election meeting to present their qualifications to the Association.

 

Section 5.†††††††† The election of Officers shall be by secret ballot with the office going to the candidate receiving 50% plus 1 of the votes from the voting members.

 

Section 6.†††††††† Vacancies in office shall be filled by nomination from the floor.The candidate receiving 50% plus 1 of the votes from the voting members present at a meeting held by a quorum shall assume the vacant office immediately.

 

Section 7.†††††††† Any Officer may be removed from office by a two-thirds vote of the voting members at a regular or special meeting in which a quorum has been met.

 

 

Article VII

Duties of Officers

 

Section 1.†††††††† The President shall be elected to a term of one (1) year, which shall run from January 1 to December 31.The President shall preside at any and all regular and special meetings, be a liaison for the Association to the Peachtree City Recreation Department, be a liaison for the Association to the Georgia NBL State Association, appoint temporary committees, and be responsible for interpretation of all NBL rules and policies of the Association.

 

Section 2.†††††††† The Vice President shall be elected to a term of one (1) year, which shall run from January 1 to December 31.The Vice President shall assume the role of the President during the Presidentís absence and be responsible for promotions of any and all regular and special meetings.

 

Section 3.†††††††† The Secretary shall be elected to a term of one (1) year, which shall run from January 1 to December 31.The Secretary shall record the roll call and the minutes of all Association meetings and shall be responsible for all race reports turned into the NBL, Georgia BMX and Peachtree City Parks and Recreation department following each race at William L Davis BMX track.

 

Section 4.†††††††† The Treasurer shall be elected to a term of one (1) year, which shall run from January 1 to December 31.The Treasurer shall be responsible for registration and concession start up cash.The Treasurer along with one other Officer of the Association shall count, record and signoff on all monies immediately following the event.The Treasurer shall collect and disburse all funds, ensure that all checks are signed by two (2) authorized Officers (the signing Officers cannot be from the same family).†† The Treasurer shall maintain good order of financial records, and present a financial report at all regular meetings.

 

Section 5.†††††††† The Track Director shall be elected to a term of one (1) year, which shall run from January 1 to December 31.The Track Director shall be responsible for the maintenance of William L Davis BMX track, the workings of the starting gate and the placement of all the sponsor banners.The Track Director shall also be responsible for the yearís race schedule and be the Associationís liaison to the NBL. The Track Director is expected to attend the NBL's Competition Congress and will be re-imbursed for their acommodation and conference registration fee. If the track Director is unable to attend, he may nominate a representative who would be entitled to claim the same expenses.

 

 

Article VIII

Meetings

 

Section 1.†††††††† Regular meetings of the Association will be held at the Parks and Recreation Department building in Peachtree City unless voted upon by the Association.

 

Section 2.†††††††† There shall be at least twelve (12) regular meetings of the Association during a calendar year, preferably once a month. During the local race season, the regular meeting will be held 30 minutes after the first race of every month. In December, January and February, the regular meeting will be held at 9am on the third Saturday of the month.

 

Section 3.†††††††† Special meetings of the Association may be called by any one Association Officer with at least three (3) days notice being given to the Associationís voting members.

 

Section 4.†††††††† The regular meetings of the Association must consist of the following agenda:

 

a.                   Roll Call

b.                  Minutes of the previous meeting

c.                   Financial report

d.                  Old business

e.                   Committee reports if applicable

f.                    New business

g.                   Other

h.                   Adjournment

 

 

Article IX

Committees

 

Section 1.†††††††† Committees shall be formed as necessary, but not limited to the safety of NBL members, the improvement of William L Davis BMX track, the promotion of NBL BMX at large as well as Peachtree City BMX, and the sponsorship of Peachtree City BMX.

 

Section 2.†††††††† Committees shall consist of Association members.

 

Section 3.†††††††† Committees shall be approved by the Association and must present progress reports at all regular meetings of the Association.

 

 

 

Article X

Amendments

 

Section 1.†††††††† These By-Laws may be amended by the following procedures:

 

a.                   Thirty (30) days written notification of the proposed changes given to the Officers of the Association and the Associationís voting members.

b.                  Proposed changes can be accepted with the approval of 50% plus 1 of the Associationís voting members present at a properly called meeting in which a quorum is present.